Credentials

INFORMATION ON CREDENTIALS

1. Credentials in original form are required for the meeting, in any of the ICAO working languages (Arabic, Chinese, English, French, Russian or Spanish). Photocopies, scanned copies, electronic signatures or facsimiles will not be accepted.
2. Such original credentials should be signed on behalf of the State concerned, by a person duly authorized to do so, including: Head of State; Head or Deputy Head of Government; Minister of Foreign Affairs or Minister of Transport (Civil Aviation); Director General of the Civil Aviation Authority; Ambassador Extraordinary and Plenipotentiary in Canada or United States; Head of permanent mission to the United Nations or to ICAO. For international organizations, the original credentials should be signed by their Chief Executive Officer (CEO) or Deputy CEO.
3. Credentials should give a) the name; b) the position of each member of the delegation; and c) indicate the capacity in which he or she is to serve at the meeting. No self-nominations will be accepted (i.e. credentials cannot be signed by any person listed therein), except for CEOs of international organizations.
4. In accordance with Rule 4 of the Standing Rules of Procedure of the Assembly of the International Civil Aviation Organization (Doc 7600), delegations of Member States may be composed of delegates, alternates and advisers (no observers). While one of the delegates should be designated as “Chief Delegate”, there may be more than one alternate. Representatives on the Council of ICAO or to ICAO do not require special credentials to be accredited as delegates, unless they are required to hold the position of Chief Delegate or Alternate.
5. In accordance with Rule 5 of the Standing Rules, Non-Member States and international organizations duly invited by the Council, or by the Assembly itself, may be represented by observers. Where a delegation consists of two or more observers, one of them should be designated as “Chief Observer”.
6. In accordance with Rule 3 of the Standing Rules, no person shall represent more than one State. Therefore, the accreditation of any person representing a State or an Organization must be formally terminated before such person may be re-accredited by another State or Organization. Moreover, an individual who is currently accredited to represent a Member State in another capacity in Canada, the United States or elsewhere, would be required to be further accredited for the purposes of specifically representing that Member State at the Assembly session.
7. The credentials should preferably be sent by 29 August 2025 to the Secretary General or may be deposited, when registering on-site, with the Secretary of the meeting through the designated Credentials Coordinator. If the original credentials are not received by the time of registration, only a temporary identification badge will be issued.