Guidelines for Submission of Written, Oral and Video Statements

Written Statements

Written statements to be presented under Agenda Item 8 should be a maximum of four pages, and should be submitted via e-mail to the Assembly and Council Secretariat (assembly42-wp [at] icao.int) Written statements received by 29 July 2025 will be translated; any written statements received after this deadline will be published on the 42nd Assembly website in the language of receipt.

Given time constraints during the Assembly, Member States are strongly encouraged to submit a written statement in lieu of delivering an oral statement during the Session.

Oral Statements

Requests for oral statements to be delivered on behalf of a Member State during the Plenary should be made directly with the Assembly and Council Secretariat (acsinbox [at] icao.int (acsinbox[at]icao[dot]int)), who is responsible for coordinating the list of speakers for the Assembly. Member States should notify ACS of their intention to deliver an oral statement by 13 September 2025, i.e. at least ten calendar days in advance of the opening Plenary session on Tuesday, 23 September 2025.

Oral statements should focus on agenda items or topics related to the main subjects of discussion within the Organization and should be no longer than five minutes. In addition, copies of the prepared oral statement to be delivered should be submitted in advance to ACS, in order to facilitate interpretation. Such copies of oral statements will not be published.

Should a Member State wish that their oral statement be published, please refer to the instructions for “Written Statements”, in paragraph 3.1.1, above.

Pre-recorded video statements

Pre-recorded video statements are permissible and will be made available on the A42 website. There will be no interpretation services for the pre-recorded video statements. Further information on, inter alia, the deadline for the submission, formats and file specification, will be posted on the A42 website.